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sps handbook training module
sps national notification authority

Issues covered by the WTO’s committees and agreements

SPS HANDBOOK TRAINING MODULE: ANNEX B

Templates of typical letters/faxes

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B.1 SPS National Notification Authority

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Establishing an SPS notification authority and enquiry point

Operating the SPS notification authority

Operating the SPS enquiry point

Notification of Equivalence

Publication of regulations

Table of Contents

For a country following up a notification

Letter/Fax — sending document requested by another WTO Member


TEMPLATE:	Letter/fax — sending document requested by another WTO Member

[Logo or header, etc] [Insert your agency name] [Address] [Telephone number] [Fax number] [Email address]
To:	[Insert agency name]	Fax: [Insert fax number]
Date:	[Insert date]
From:	[Insert name] [Insert title, agency name]
Subject:	[INSERT NOTIFICATION REFERENCE NUMBER] FILE REFERENCE: [INSERT YOUR REFERENCE NUMBER]
Number of pages (including this cover sheet) 1
REQUEST FOR DOCUMENT NOTIFIED — [INSERT NOTIFICATION NUMBER] Thank you for your [letter/fax/email] of [date] requesting the document notified under our SPS notification [Insert notification number] Please find enclosed a copy of the document notified: [Insert document title here] We trust this information will be of use to you. Do not hesitate to contact us if you require any further assistance. Yours sincerely [Insert name] [Insert title, agency name] [WTO Member] SPS National Notification Authority

Letter/fax — requesting document notified by another WTO Member back to top


TEMPLATE:	Letter/fax — requesting document notified by another WTO Member

[Logo or header, etc] [Insert your agency name] [Address] [Telephone number] [Fax number] [Email address]
To:	[Insert agency name]	Fax: [Insert fax number]
Date:	[Insert date]
From:	[Insert name] [Insert title, agency name]
Subject:	[INSERT NOTIFICATION REFERENCE NUMBER] FILE REFERENCE: [INSERT YOUR REFERENCE NUMBER]
Number of pages (including this cover sheet) 1
REQUEST FOR DOCUMENT NOTIFIED — [INSERT NOTIFICATION NUMBER] I am writing in response to your SPS notification [Insert notification number] Could you please send me a copy of the document notified: [Insert document title here] by [fax/email/post]. If an [English/Spanish/French] translation or summary of the document exists could you please send that as well. If a translation does not exist, could you please advise which other WTO members have requested this document. [Use this paragraph if you wish to request a translation or summary of the document in another WTO working language.] Thank you for your assistance. Yours sincerely [Insert name] [Insert title, agency name] [WTO Member] SPS National Notification Authority

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